Privacy Policy

1. Who This Applies To

This policy applies to:

• Visitors to our website
• Families applying through our admissions airlock
• Enrolled households and students
• Event and camp participants
• School and institutional partners

It applies only to Xai Robotics controlled systems and domains.

2. Information We Collect

A. Information You Provide

When you apply, enroll, purchase, or contact us, we may collect:

• Parent or guardian name
• Student name and age
• Email address and phone number
• Mailing or billing address
• School or homeschool status
• Payment details (processed securely by Stripe)
• Program selections and enrollment details

We collect student information as part of an admissions process. Our model is relationship based, not transactional.

B. Admissions & Parent Portal Data

When you use our admissions system or Parent Portal, we may collect:

• Household information
• Enrollment status
• Attendance records
• Project artifacts (photos, videos, CAD files, documentation)
• Progress tracking data

This information exists to support real engineering development and continuity over time.

C. Automatic Device Information

When you visit our website, we may automatically collect:

• IP address
• Browser type
• Device type
• Referring pages
• Interaction data

We use cookies and similar technologies to operate and improve the website. You may adjust cookie settings in your browser.

3. How We Use Information

We use collected information to:

• Process admissions and enrollment
• Process payments and prevent fraud
• Communicate with families
• Schedule programs and track attendance
• Maintain accurate operational records
• Improve the website and admissions experience
• Provide updates about programs, events, and opportunities

We do not sell personal data.

We do not treat student data as an advertising asset.

4. Payments

All payment processing is handled by Stripe or approved financial providers. We do not store full credit card numbers on our servers.

Payment records are maintained for accounting, audit, and legal compliance purposes.

5. Images, Media, and Engineering Artifacts

Xai Robotics documents real engineering work inside the lab. This may include photos or short video clips used for:

• Website content
• Social media
• Printed materials
• Program documentation

By entering the workshop, participants acknowledge that media may be captured.

If you prefer that your child not appear in promotional media, you may notify us in writing at info@xairobotics.com.

All CAD files, source code, system designs, and engineered artifacts created within Xai Robotics remain the intellectual property of Xai Robotics.

Students may:

• Share artifacts for personal portfolio use
• Use work for college, internship, or scholarship applications
• Share non-confidential content on social media

Students may not:

• Commercialize lab systems
• Redistribute proprietary engineering systems
• Claim institutional ownership of internal platforms

This structure mirrors research universities and professional engineering labs.

6. Information Sharing

We share information only when necessary:

• With payment processors to complete transactions
• With service providers who support our systems
• When required by law
• To protect safety, rights, or property

We do not sell personal information to third parties.

We do not operate third party advertising networks on our admissions platform.

7. Data Retention

We retain operational records to preserve:

• Enrollment history
• Attendance history
• Payment history
• Student progress records

Engineering development is longitudinal. Records may be retained to maintain institutional continuity and compliance obligations.

If you request deletion of personal information, we will evaluate the request in light of legal, safety, and financial record keeping requirements.

8. Security

We use industry standard safeguards including:

• Encrypted connections (HTTPS)
• Role based access controls
• Restricted financial access boundaries
• Secure cloud infrastructure

Access to sensitive systems is limited by role and need.

No online system is perfectly secure. If a material breach occurs, we will notify affected parties as required by law.

9. Your Rights

Depending on your jurisdiction, you may have rights to:

• Access your personal information
• Correct inaccurate data
• Request deletion of certain data
• Withdraw consent for marketing communications

To make a request, contact info@xairobotics.com.

We will verify identity before processing requests.

10. Children’s Information

We collect student information only through a parent or guardian during admissions or enrollment.

We do not knowingly collect information directly from children outside of structured program participation.

11. External Links

Our website may contain links to third party websites. We are not responsible for the privacy practices of those sites.

12. Policy Updates

We may update this Privacy Policy as programs and systems evolve. Updates will be posted with a revised effective date.

13. Contact Information

Xai Robotics

5679 Coral Ridge Dr

Coral Springs, FL 33076

Email: info@xairobotics.com